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    Chattanooga State Technical Community College
  Sep 21, 2017

04:23:01 Payroll Time Cards and Contracts

  1. Temporary Employees
    1. The supervisor must submit a signed Request for Temporary Employees form. This form then goes to the appropriate Vice President, Executive Vice President of Business and Finance, Director of Human Resources and the President for approval. If the request is for less than 60 days no additional contract is necessary. If the request is for more than 60 days Human Resources must complete a temporary contract to be signed by the appropriate Vice President and the employee.
    2. The employee must complete a time card of all hours worked. After approval, the supervisor will submit timecards to the payroll office by the 10th of each month. The timecard will cover work completed from the 11th of the previous month through the 10th of the current month. A signed employment contract or a Request for Temporary Employees form must be on file in the payroll office upon receipt of the timecard. Timecards received after the 10th of the month deadline will not be paid until the following month. Each year, during the change of the fiscal year, a payroll timecard must be prepared for the 11th through the 30th of the month of June and forwarded to the payroll office on July 1st or the next work day following June 30th.
  2. Federal Work Study and Institutional Student Work
    1. The payroll timecards must be submitted to the Financial Aid office for certification of pay by 12 o'clock noon on the 10th of the month. The supervisor will submit timecards to the financial aid office upon approval. Under no circumstances, should a student have possession of the timecard after it has been signed by the supervisor.
    2. The Financial Aid office prepares separate spreadsheets for Federal Work-Study students and Institutional Students listing necessary information from timecards. Upon completion, the Director of Financial Aid must approve the student payroll and then submit to the payroll office for processing.
  3. Adjunct Faculty
    1. Contracts for adjunct faculty are entered into the Microsoft Access by secretaries to the Academic Deans. All necessary information such as credit hours, rates of pay, dates to be paid, included in the contract. The contracts are signed by the appropriate deans and then submitted to the Vice President of Academic Affairs for approval. The employee then signs the contract after which it is submitted to payroll for processing.

Approved: Executive Staff, 05/20/09
Approved: President's Cabinet, 05/20/09
Approved: President, 05/20/09
Revised: Business and Finance, January 28, 2009