Jun 20, 2018  

Business and Finance (Includes Physical Plant)

Collection of Accounts Receivables
04:06:00 Collection of Accounts Receivables


  1. During the course of the semester or year, students may incur additional fees, fines, or assessments that must be paid in full at the time they are billed.
  2. When an account becomes delinquent, the following steps are taken:
    1. An invoice is sent to the student and a hold is placed on the account.
    2. Three notices are sent to the student at thirty-day intervals after the initial invoice. The third/final notice should indicate the account will be referred to a collection agency. Sending letters via certified mail is optional.
    3. If the debt is not paid within thirty days of the date of the final notice, the bad debt is referred to a collection agency.
  3. The College will refer bad debts over $100 to an outside collection agency. If the account is placed in the hands of an attorney and/or collection agency, collection and court costs will be added to the account.
  4. Students will not be allowed to enroll in classes, receive grades, or receive transcripts until the receivable is removed.

Approved: Executive Staff, 05/20/09
Approved: President's Cabinet, 05/20/09
Approved: President, 05/20/09
Revised: Business and Finance, January 28, 2009