Jun 21, 2018  

Academic Affairs

Sale of Surplus (complimentary) Textbooks
02:40:00 Sale of Surplus (complimentary) Textbooks


  1. Complimentary textbooks, instructional materials, and equipment provided to faculty fall under the TBR definition of "Surplus Personal Property", property that has been determined by the president to be outmoded, obsolete, or unusable by the institution.
  2. Surplus Personal Property may be either usable property that shall be transferred or sold, or unusable property that may be destroyed. The Business Office sells all surplus institutional property; the institution must receive the proceeds.
  3. The institution or school shall follow the procedures described in Section 3(c) of Policy No. 4:02:20:00, prior to disposal of all other surplus personal property. Methods for disposal of articles of personal property include the following:
  4. Trade-in, where such is permitted due to the nature of the property or equipment and subject to the provisions of T.C.A. Sections 12-235 through 12-248 and the rules of Policy No. 4:02:20:00, found at the Website shown below.
  5. Transfer to other institutions and schools within the State Board of Regents system
  6. Transfer to other state agencies
  7. Sale to eligible political subdivisions of the state and other governmental entities
  8. Public auction, publicly advertised and held
D. Prohibited Transactions
  1. No employee of an institution or technology center responsible for initiating or approving requisitions shall accept or receive, directly or indirectly, from any person, firm or corporation to whom any contract may be awarded, by rebate, gift or otherwise, any money or anything of value whatsoever, or any promise, obligation or contract for future awards or compensation. Whenever any contract is awarded contrary to the provisions of these policies and procedures, the contract shall be void and of no effect, and if the violation was intentional, the employee responsible for the purchase shall be liable for any state funds paid contrary to these policies and procedures.

Approved: Executive Staff, 05/20/09
Approved: President's Cabinet, 05/20/09
Approved: President, 05/20/09
Reviewed and Revised by: Academic Affairs, 03/20/09