Jun 21, 2018  

Academic Affairs

Extra Compensation
02:17:00 Extra Compensation


  1. Introduction
    1. Chattanooga State recognizes the need for faculty and staff of the College to be involved in public service and continuing education activities sanctioned by the College. Faculty and staff will normally perform these activities as part of their regular assignments. The College also recognizes, however, that under certain conditions these activities may have to be performed as an extra assignment and that in these instances additional compensation may be warranted. The College sets forth the following general provisions to cover the circumstances under which extra compensation may be paid and the limitations upon such compensation.
  2. General Provisions
    1. Salaries paid to regular academic year faculty personnel for teaching in intersession and summer session are treated separately than other kinds of extra compensation. See "EXTRA COMPENSATION FOR SUMMER SESSION AND INTER- SESSION" and Policy No. 5:02:04:10.
    2. Extra compensation is to be used primarily for non-credit work, public service activities of the College, or - in extraordinary circumstances for credit courses. See Policy No. 5:01:05:00.
    3. Full-time employment with the Tennessee Board of Regents demands an individual's full-time professional expertise, commitment, and energies, and the assigned teaching load of a TBR faculty member constitutes a full-time assignment. Extra compensation is not intended for those regularly scheduled, recurring non-credit courses that should be planned and budgeted as a regular part of the faculty teaching load. However, full-time faculty or staff may be assigned to teach credit courses for extra compensation only in extraordinary situations and on an exception basis to cover unexpected and unplanned staffing vacancies or credit course offerings. Every effort shall be made to plan credit course offerings within the teaching load assignments of the regular full-time or adjunct faculty.
    4.  Exceptions to this policy may be granted by the president for appropriate and documented cause on a case-by-case basis. A letter outlining the circumstances must be sent to the Provost and Vice President for Academic Affairs for approval. Exceptions must not, in the case of college employees, exceed one semester in duration. The chancellor must approve exceptions to this policy, which, by plan, will exceed one semester in duration.
  3. Conditions Governing the Use of Extra Compensation
    1. The services are performed in addition to the employee's full workload and entirely outside of his or her scheduled work hours or while on annual leave.
    2. Qualified adjunct faculty are not readily available to perform the required work as a part of their normal work load.
    3. The additional duties shall not interfere with the performance of regularly assigned responsibilities and duties.
    4. Extra compensation for services rendered by a Chattanooga State employee to another state agency or to another public institution of higher education will be paid by the contracting agency to the College pursuant to TBR Guideline G-030.
  4. Limits on and Rates of Extra Compensation
    1. Extra compensation is subject to the following limits:
      1. Full-time faculty or staff may not receive extra compensation for more than two credit courses per semester (TCA 49-5-410). Faculty are also limited to 15 clock hours per week, or 400 clock hours per nine-month period, for extra pay (TCA 49-5-410). Example: A faculty member is asked to teach three sections of a course for extra pay for one semester after a colleague is suddenly forced to take medical leave. Can this exception be approved? No. This regulation is in statute and does not provide for exceptions.
      2. Any overloads will be for one semester only.
      3. Full-time faculty or staff at the College on a fiscal year contract may not receive extra compensation that exceeds 20% of his or her full fiscal year salary
      4. Full-time faculty or staff at the College on an academic year contract may not receive extra compensation that exceeds 20% of an equated fiscal year salary (125% of academic year salary).
      5. Predetermined rates per credit hour of instruction for use when calculating extra compensation for full-time faculty or staff teaching credit courses at colleges or universities can be found in TBR Guideline P-055

Source: Tennessee Board Policy 5:02:04:00 and 5:01:05:00;

Approved: Executive Staff, 05/20/09
Approved: President's Cabinet, 05/20/09
Approved: President, 05/20/09
Reviewed and Revised by: Academic Affairs, 03/20/09