Jun 20, 2018  

Academic Affairs

Academic Standards
02:03:02 Academic Standards


  1. Degrees and Requirements
    1. In order to obtain a degree or certificate, students must complete the general requirements as prescribed by Chattanooga State and specific requirements set forth for the program. Other requirements are as follows:
      1. Minimum residence: Specific residence requirements must be met in order to receive a degree or technical certificate from Chattanooga State. For more detailed information, refer to the Chattanooga State College Catalog.
      2. Minimum credit hours: Each candidate must complete at least 60 credit hours to be eligible for the associate degree.
      3. Minimum grade-point average: A cumulative grade-point average (GPA) of at least 2.0 on all college-level coursework at Chattanooga State is required for graduation
      4. Major studies: Completion of the curriculum for the major subject chosen is required for graduation.
      5. Degree application: Each prospective candidate must file an Intent to Graduate form during the semester preceding the semester of anticipated graduation and pay a graduation fee. Forms may be obtained in the Student Records office.
      6. 1.6.Catalog option: The student must meet the requirements of (a) the current catalog or (b) the catalog effective at the time the student entered a program, provided graduation is within five years from the entrance date. This option does not exempt anyone from the general requirements of Chattanooga State. General requirements are subject to change without notice.
      7. Commencement: An annual commencement exercise will be scheduled at the end of each spring semester for those certified as completing all requirements during or before the spring semester or during the summer semester.
      8. A student will be required to take one or more tests designed to measure achievement in general education as a prerequisite for graduation. Students in selected programs may also be required to take one or more tests in the major as a rerequisite for graduation. The purpose of such examinations is to evaluate the effectiveness of the College and/or the program in achieving predetermined student learning outcomes. Students not complying with requested testing provisions will have their transcripts and diplomas placed on hold.
  2. Planning Programs of Study
    1. It is the student's responsibility to select a program of study. Chattanooga State does, however, provide guidance and assistance in outlining and pursuing educational goals. (Refer to Educational Planning and Advising Office information in the current Chattanooga State Catalog and Handbook.)
    2. A student who plans to transfer from Chattanooga State to another institution of higher education should 1) secure a copy of the catalog of the other institution and plan with officials at that institution to take Chattanooga State courses that will transfer or 2)
    3. Follow a published program articulation agreement or course equivalency table.
  3. Waiver of a Prerequisite
    1. Under special circumstances, the department head or program coordinator for a course may waive a course prerequisite. The waiver is granted only when it is determined that the student has a fundamental knowledge of the prerequisite course and that his or her progress in the course requiring the prerequisite would not be impeded.
    2. The waiver of a prerequisite is not to be confused with a course waiver. If the prerequisite waived is a course required in the student's program, it must be substituted (as below) before the associate degree is awarded. No fee is required for a waiver of a prerequisite.
  4. Course Waiver and Substitution
    1. Under special circumstances, a course may be waived by the department head (except remedial/developmental courses). The waiver is granted in instances where a course deletion or other curriculum change necessitates it. A course of equal or greater credit must be taken in lieu of any course waived. This stipulation in no way reduces the minimum semester hours required for the associate's degree. Primary consideration must be given to courses from the same discipline as the course waived. Any course substitution requested, for a general education course, must be taken from the list of general education courses in the College Catalog. No fees are required for a course waiver and substitution beyond those associated with enrollment in the substituted course. No credit is awarded for a course waiver.
  5. Grading System

    1. Letter grades are used to identify levels of student performance as evidenced by work quality, subject knowledge, application of knowledge and skills, and the degree to which other course requirements are met. Specific grading criteria are outlined in the College Catalog and individual course syllabi.
  6. Other grades that may appear on grade reports and transcripts are the following:
    1. I (Incomplete)--A grade of I indicates that a student was passing the course at the end of the semester but, due to circumstances beyond the student's control, was unable to complete course requirements. It also indicates the student received consent from the instructor to complete the work for which an I was given. The I grade is not to be used to allow a student to do additional work to raise a deficient grade or to repeat all or part of a course. The I grade may be assigned to a student enrolled in an R/D course with the approval of the instructor and the R/D director. The grade of I does count as hours attempted in determining the GPA for the semester the student receives the I. Upon completion of course requirements, the I grade will be re-computed with the appropriate final grade. The student's GPA for the semester in which the I was received will re re-computed to reflect the revised grade. If course requirements are not completed, the I grade will change to an IF two weeks before the end of the subsequent term.
    2. AU (Audit)--This grade indicates the student elected to enroll in the course for no grade or credit. Audits do not replace grades previously issued and remedial/ developmental courses cannot be audited. Audit students must attend class. A student can change from audit to credit or credit to audit through the last day to add a course published in the academic calendar. To audit a course, the student must so indicate on the registration or drop/add form.
    3. W (Withdraw)--A grade of W indicates that a student has officially withdrawn from a course after the official add period published in the academic calendar. A student may officially withdraw from any college-level course during two-thirds of the term following the first day of classes. A W grade will not be computed in the GPA, but will be counted as an attempt for R/D courses. See the Drop, Add, and Withdrawal Standards section below.
    4. P (Pass)--This grade indicates a student has been awarded credit for life experience or cooperative education credit. This grade is not computed in the GPA.
    5. NP (No Pass)--This grade indicates a student was not awarded cooperative education credit. This grade is not computed in the GPA.
    6. * (Repeat)--This indicates the student is repeating a course for the purpose of increasing mastery necessary for successful performance in a later course or for the purpose of increasing his/her GPA. (See Chattanooga State Catalog for additional information)
  7. Maximum Load
    1. The regular load for a student per semester will be 15-19 hours credit, with 19 credit hours being the maximum. Any student requesting a course load above 19 hours must meet specific criteria and must have the approval of the Vice President for Academic Affairs. Request for Overload Forms can be obtained from the Office of the Vice President for Academic Affairs.
  8. Drop, Add, and Withdrawal Standards
    1. For official drop/add dates for each semester, refer to the Academic Calendar posted in the Chattanooga State website under Academic Affairs/calendars. Additional guidelines may be developed each semester.
      1. Following the last day to add and not later than two-thirds of the term beginning with the first day of classes, a student may officially drop college-level courses or withdraw from Chattanooga State and receive W's. Students should contact the Records Office for specific procedures.
      2. Beyond the last day to drop/withdraw, a student may drop/withdraw only if it can be demonstrated that an unusual condition or hardship exists. Students must provide evidence supporting the hardship. Final approval of all requests for late withdrawal rests with the Vice President for Academic Affairs. Students enrolled in R/D courses must have the approval of the Director of the Transitional Studies Program. Drop/Withdrawal forms may be secured from the Records Office and must be returned to that office for data entry after proper approvals have been received.
  9. Academic Probation Standards
    1. Academic Probation:
      1. A student who fails during any term to attain a cumulative point average GPA at or above a specified level will be placed on academic probation for the subsequent term. (See Chattanooga State College Catalog for details)
    2. Academic Suspension:
      1. At the end of the probationary term, a student on academic probation who has failed to attain either the above cumulative standard or a 2.0 GPA for that term will be suspended for one term. For the student who is suspended at the end of the spring term, the following fall term is considered to be the term of suspension. The second occurrence will subject the student to a three-term suspension.
      2. A student who has been suspended may request continuance because of special circumstances through the chair of the Appeals Committee. A student allowed to continue will receive special counseling that could result in a reduction in course load, redirection in program selection, testing, and/or course placement.
  10. Awards and Honors
    1. Students graduating with the following grade-point averages in college-level courses will receive the corresponding honors designation on their diplomas:
  1. 3.90 - 4.00 Summa Cum Laude
  2. 3.70 - 3.89 Magna Cum Laude
  3. 3.50 - 3.69 Cum Laude
  4. In addition to graduation honors Chattanooga State recognizes outstanding college-level students through the Dean's List (3.50 - 4.00 GPA). Students are eligible upon completion of 12 college-level hours per term of Chattanooga State coursework.
  5. Other significant recognition is presented to outstanding graduates as selected by faculty. Remedial/developmental courses are not considered in determining eligibility for academic awards, honors or Dean's List.
  1. Concerns or Complaints Regarding Instructors
    1. A student who has a concern or complaint regarding a Chattanooga State instructor should follow these steps:
    2. Discuss the concern with the instructor.
    3. If the problem is not solved by a conversation with the instructor, the student or the instructor may then contact the appropriate department head/dean.
    4. If the student continues to be dissatisfied, he or she should ask the department head to contact the Vice President for Academic Affairs. The Vice President for Academic Affairs will determine any additional steps to be taken.
    5. Complaints regarding discrimination or harassment should be directed to the College's affirmative action officer.
  2. Academic Standards Dismissals
    1. A student may be dismissed from Chattanooga State for adequate cause, including:
      1. Failing to meet minimum academic standards as stated in the sections concerning academic standards
      2. Violating responsibility codes as set forth in the Catalog and Handbook
      3. Exhibiting conduct of an unacceptable nature, including the violation of local, state or national laws, but not necessarily restricted to the violations of such laws or ordinances
      4. Giving false information on the admissions application form
      5. Possessing, selling, furnishing or using illegal drugs on or off campus
      6. Possessing, selling, furnishing or using alcoholic beverages on campus, and
      7. Failing to meet financial obligations to Chattanooga State.

Source: local policy December 2000, Revised March 2009

Approved: Executive Staff, 05/20/09
Approved: President's Cabinet, 05/20/09
Approved: President, 05/20/09
Reviewed and Revised by: Academic Affairs, 03/20/09